Student Employment Policy

Rules Governing Student Employment Chart (PDF)

During Fall & Spring semesters:

· An undergraduate must be enrolled half-time or a minimum of 6 credits (a graduate must be enrolled 3 credit hours) each semester to be FICA exempt.

· Students may hold more than one campus job, but these positions together can equal no more than 30 hours per week, or 60 hours per pay period.

· Student employees will be paid overtime for working over 8 hours in one day or over 40 hours in one week.

· Full-time enrolled international student employees may work up to 20 hours/week by INS policy. Part-time enrolled or non enrolled international students are considered out of status and may not work on campus with the exception of students in their graduating semester (for part-time enrolled international students).

During Summer I & Summer II sessions:

-To be considered a student employee a student must be enrolled in at least one credit hour at WMU.

· Students may hold more than one campus job, but these positions together must equal less than 30 hours/week or less than 60 hours per pay period. Enrolled international students may only work up to 20 hours/week.

· A graduate student must be enrolled a minimum of 2 credit hours for FICA exemption. An undergraduate student must be enrolled 3 credit hours to be FICA exempt.

· A non-enrolled individual can work on campus in Summer I/Summer II through the temporary staff payroll. Any temporary employee may work up to 40 hours/week. This does include international persons so long as they are enrolled in the fall.

Break Periods:

· Student employees may work up to 40 hours/week as long as the break period is less than five weeks.

**In AFSCME work areas all student employees could be limited to work 20 hours/week during the year.**

It is the responsibility of the employing department to monitor the enrollment status
and working hours of each student. Remove all non-enrolled students from the stu-
dent section of the payroll immediately. If you wish to continue the employment
relationship, contact the Department of Human Resources to place the person on the staff payroll. A person may not be paid through the student employee payroll and the staff payroll simultaneously.